NBHRF - Doctoral Studentship

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Requirements Guide

Purpose
Scope
Important Dates
Funding
Duplicate Funding
Eligibility
Review
Application Details
Required Attachments
Application Submission
Final Report

Purpose

The NBHRF Doctoral Studentship program is designed to reward excellence by providing assistance for students undertaking their own research project or program as part of their thesis-based degree studies at a Doctorate (PhD) program at a New Brunswick university, college or research institution.  Back to top of the page

Scope
Research supported must be in a field of human health research. The Canadian Institutes of Health Research (CIHR) defines/categorizes these fields by four pillars: 1 – biomedical, 2 – clinical, 3 – health system services and 4 – population health. 

The student must be under the supervision of at least one researcher (i.e. supervisor) who has an academic appointment at a New Brunswick university, college or research institution.

NBHRF welcomes applications from international students studying at a New Brunswick university, college or research institution.  Back to top of the page

Important Dates

  • Application Deadline: 4:00 p.m., June 1, 2019    If the 1st falls on a weekend, the application must be submitted online the next business day by 4:00 pm AST.
  • Funding Decisions by: August 1, 2019
  • Funding Start Date: Sept. 1, each year              Back to top of the page

Funding

The program is offered annually, subject to availability of funding.

  • The grant may be up tothree years in duration at up to $24,500  per year.
  • Funding will be issued to the host academic institution and be paid subject to their scholarship and trainee payment processes. (In most institutions, the student’s academic fees are deducted from the total award and the difference is issued to the student on a monthly basis).
  • Applications will be accepted within fifteen months of the date of the original decision notification of the national granting agency.    Back to top of the page

Duplicate Funding

If an applicant holds a research award from another agency for the same research project, the NBHRF award will be reduced by the amount awarded from the other agency to ensure efficient use of public funds. As well, if recipients receive a grant or award after they have received a NBHRF grant, the Foundation must be notified. The NBHRF grant will be adjusted accordingly. A recipient may not decline another previously-offered grant or award in order to accept a NBHRF grant.    Back to top of the page

Eligibility

To be eligible, the applicant must:

  • submit an application to any national agency from any country (such as but not limited to CIHR, NSERC, NIH any national charity or funding agency with a peer review process) for funding under their Doctoral program and received a peer review score. The peer review score must be the equivalent of 3.75 or above; or the equivalent of 3.5 or above and the ranking is in the top 50% of its competition. The original application to the agency and the associated detailed peer-review comments and evaluations must be provided in English or French and included in the application to NBHRF as an attachment;
  • propose original research which is directly relevant to the health of New Brunswickers (courses in research methods would not meet this requirement);
  • at the time of application, be accepted into a thesis-based full-time graduate program at a New Brunswick university, college or research institution (programs that require a major research project or practicum are not considered thesis-based programs).  Funds are released to that institution under the name of the supervisor.
  • not hold a remunerated academic appointment.
  • be registered at a New Brunswick university, college or research institution for the tenure of the award and confirm registration status as per the program of study outlined in the original application

Applicants who enter a Doctorate program directly from a Bachelor’s degree may apply for the Doctoral Studentship.

Current grant recipients may apply for a subsequent award if their current grant will be completed on or before the funding start date of the new competition and their new application is for another program. Applicants are encouraged to apply to other agencies simultaneously and are required to inform NBHRF of any applications submitted, or funds received during the review period of the NBHRF competition.        Back to top of the page

Review

Applications are reviewed to ensure that they:

  • fit with the purpose, scope and requirements of the funding program.
  • fit within a field of human health research as defined in “Scope” above.

Once the application is received, review will begin immediately. Decisions are typically made within two to six weeks from the time of submission.    Back to top of the page

Application Details     

Complete the NBHRF online application form (all fields with an asterisk (*) are mandatory). Attach all documents in the appropriate section of the form (either CCV Attachments or Application Details Attachments).  Attachments are outlined below.

No additional documents will be accepted prior to or after the submission deadline.

Grants are made for up to 36 months. Both successful and unsuccessful applicants may apply again in subsequent years.

Individual investigators may not hold concurrent funding under this and/or any other NBHRF program.    Back to top of the page

Required Attachments

Headings as outlined below are to be included as attachments and page limitations respected.

Attachment #1: Plain Language Project/Program Summary

Outline the proposed research project. Applicants should provide an appropriate synopsis of their proposed research including research question(s) approaches, methods and literature, and any preliminary results etc. 

  • Maximum 1 page.
  • Page set up and format as outlined below must be followed.*
  • Upload under the section "Application Details Attachments".

Attachment #2: Relevance of Project to Health Research in New Brunswick

Demonstrate the relevance of the proposed research project to the mandate of the NBHRF and how the research will potentially contribute to improving the health of New Brunswickers. 

  • Maximum 1 page.
  • Page set up and format as outlined below must be followed.*
  • Upload under the section "Application Details Attachments".

 Attachment #3: Information on and Breakdown of Other Sources of Funding for the Applicant

  • Include amount, source, and conditions / duration.
  • Upload under the section "Application Details Attachments".

Attachment #4: Copy of Applicable National Agency Application, Funding Decision and Peer Review Score and Comments

  • Submit a copy of the relevant application and its funding decision notification and peer review comments. These documents are to be uploaded as attachments in the Application Details Attachments section of the form using the “Choose Files” button in that section. The funding decision notification and peer review score and comments from the national agency must be available at the time of application.    
  • Upload under the section "Application Details Attachments".

Attachment 5: Scanned transcript. 

  • Upload under the section " Application Details Attachments"

Attachment #6 – Canadian Common CV (CCV)

  • A completed CV must be created (and/or updated) and submitted in the Canadian Common CV system for BOTH THE STUDENT AND THE SUPERVISOR(S) as part of the application process. Using the CV “Funding” option, select “Funding Source NBHRF”, and then select “CV Type NBHRF Template”. The CCVs will have to be uploaded as a document through the “Choose Files” button on the application form. Please note that a “Draft” CCV will not be accepted as part of the application. Please ensure that the correct version of the CCVs are uploaded in the NBHRF application. A submitted version of the CCV will have a date submitted and a confirmation number at the top of the CCV.   
  • Upload under section “CCV Attachments”.

Attachment #7: Signatures

  • A scanned completed signature page must be attached.
  • It is important that signatures are obtained BEFORE the application is submitted. After the application is submitted, the applicant will not be able to make changes. The applicant must review the application with each of the primary stakeholders and obtain their signatures.
  • The signatures required are:

1. Applicant
Enter the applicant's name on the online application.

2. Department
Enter the name of the Dean/Department Head/Manager on the online application.

3. Institution
Please enter the name of the person who has the authority to bind the institution or organization to the general conditions governing grants and awards.

The signature on the pdf signature page must match the “Signature Acquired” name entered on the online application form. Should the applicant realize or be told that they have an incorrect name entered on the pdf for signature, the applicant can strike out the original name, write in the appropriate name on the printed form and have the appropriate person sign. Before submitting the application, however, the applicant must return to the same field in the online application and update the entry to match the name and title of the person who has signed. 

  • The signature in each section must match the individual named on the printed pdf and the on-line form.
  • Upload under section " Application Details Attachments"

*Page Setup and Format for Attachments 

            Margins:         ¾" (2 cm)
            Page:              8.5" x 11.0" (21.5 x 28.0 cm)
            Font:               12 point
            Spacing:          No condensed type or spacing
            Line Spacing:  Single-spaced          Back to top of the page

Application Submission – Read Carefully

The applicant must review the application for completeness and accuracy prior to submitting. Applications can not be edited after clicking the “Submit” button.

Prior to submission, all attachments are to be uploaded with the application using the “Choose Files” button in the appropriate section (“Application Details Attachments” or “CCV Attachments”). See above.

Signatures must be obtained prior to submission. To do so, the applicant must follow the steps outlined below:

  1. Enter the signatories’ names in the appropriate fields on the online form.
  2. Click “Save Draft”.
  3. Go to “View”.
  4. Scroll to the bottom of the page.
  5. Click on “View PDF”.
  6. Print the pdf document.
  7. Logout of the application.
  8. Obtain the required signatures on the printed pdf document.
  9. Scan the signed document.
  10. Log back into the account.
  11. Click the "Edit" button for this application on the “Portfolio” page.
  12. Click the “Choose Files” button under "Application Details Attachments".
  13. Upload the scanned signature page.
  14. Click the Signature Acquired boxes.
  15. Click “Save Draft”.

Once the application is complete, click “Submit”.

The applicant will receive an e-mail advising that the application has been received, including a file number for future use.     Back to top of the page

Final Report
Award Recipients are required to submit a Final Report within 90 days of the project end date by completing the NBHRF final report form found by logging into your NBHRF account. The signed financial statement and a summary report for the project must be attached in the “Final Report Attachments” section.   

All fields of the report form must be completed accurately.   If information is missing or incorrect, the report will be rejected and recipients will be instructed to redo it.

The award recipient will receive an automated email confirming submission of the report. The award recipient will also receive an email from the NBHRF Program Director indicating whether or not the final report is complete and accepted. If it is not complete, appropriate actions will be arranged. 

Recipients who do not submit a final report or any other required documentation will be ineligible for future NBHRF research funding.    Back to top of the page

NBHRF Doctoral Studentship online application.